This Privacy Policy explains how Lina Va Photography (“we”, “us” or “our”) may collect, use and protect personal information when you visit this website, enquire about a photography session, make a booking or otherwise communicate with us. It is written for a photography business operating in the United Kingdom and should be read alongside any booking agreement or client information supplied for a particular session.
Lina Va Photography is a portrait, family and personal branding photography business based in Exmouth, Devon, serving clients in Devon and surrounding areas. For privacy enquiries, contact us at lina@linavaphotography.com or telephone 07935 097325.
The website identifies the business as Lina Va Photography, but does not clearly state a registered legal entity name or a full postal address. Those details should be confirmed and added here if the business operates under a different legal identity.
Depending on how you interact with us, we may collect:
We may use information to respond to enquiries, discuss and arrange photography sessions, prepare for and provide the photography service, communicate about image selection and delivery, supply digital photographs or ordered products, administer payments, maintain business records, protect our website and comply with legal obligations.
We may also use client photographs to display our work in a portfolio, on social media, in competitions, publications or promotional materials only where we have an appropriate lawful basis and any permission required for the intended use. Agreeing to a photography session does not automatically mean that you agree to promotional use of your photographs.
We rely on the lawful basis appropriate to each activity under UK data protection law. This may include taking steps at your request before entering a contract, performing a contract, complying with a legal obligation, pursuing legitimate interests such as responding to business enquiries and maintaining records, or your consent where consent is required. Where we rely on consent, you may withdraw it at any time; withdrawal does not affect processing already carried out lawfully.
Photographs can identify individuals and are personal data when processed in a way that identifies them. We take particular care with images of children. The person arranging a session should ensure that they have authority to provide the relevant information and make decisions for any child participating. We may ask for confirmation of parental or guardian authority where appropriate.
We will not treat a booking as blanket permission to publish identifiable client photographs for advertising or portfolio purposes. Any promotional use should be covered by a separate, clear permission or another properly assessed lawful basis. Please contact us if you have questions about the use of a particular image.
We may share the minimum information necessary with service providers who help us operate the business, such as website hosting, email, gallery delivery, image storage, printing, album production, payment processing or professional advisers, where those providers are actually used. We may also disclose information where required by law or to establish, exercise or defend legal claims.
We do not sell personal information. Before publishing this policy, the business should check its actual suppliers and ensure suitable data-processing and confidentiality arrangements are in place.
Some online storage, gallery, communication or other service providers may process information outside the United Kingdom. Where a restricted international transfer takes place, we will use a lawful transfer mechanism and safeguards required by UK data protection law.
We keep personal information only for as long as reasonably necessary for the purpose for which it was collected, including providing the service, maintaining business and tax records, resolving queries and dealing with legal claims. The retention period for original photographs, edited images, online galleries, backups and client correspondence may differ. We should apply and periodically review retention periods appropriate to each category.
Subject to the conditions and exemptions in UK data protection law, you may have the right to request access to your personal information, correction, erasure, restriction of processing, data portability, or to object to certain processing. Where processing is based on consent, you may withdraw consent. You also have the right to complain to the Information Commissioner’s Office (ICO) at ico.org.uk.
We take reasonable technical and organisational steps to protect personal information and image files against unauthorised access, loss, alteration or disclosure. No website, email transmission or digital storage system can be guaranteed to be completely secure.
This website may use cookies or similar technologies. The actual cookies and third-party tools in use should be identified in the Cookie Policy and through any consent mechanism provided on the website. Non-essential technologies should only be used where the required consent has been obtained.
We may update this policy to reflect changes in our services, technology or legal requirements. The latest version will be published on this page. For any privacy question or request, email lina@linavaphotography.com.
